How to Download Mortgage Registration Files

When you sign in to your EscrowCloud account, you’ll be brought directly to the Mortgage Registrations / Escrow Payments tab. All Mortgage Registration files are housed here for your office’s reference.

Viewing and Filtering Files

By default, this section displays a historical view of all files ever received. If you’d like to view only your current tax season, you can use the Filter Results tool located on the right-hand side of the screen and select the tax season you wish to view under Select a Tax Season. 

You can also filter by other items; such as, Type of Submission, Payer, Payment Status, and Download Status.

At the top of your page, you’ll see a snapshot panel displaying several helpful details:

• Latest Tax Season: Displays the most recent tax season in your account.
• Billing Data: Shows the last date your billing data file was received from us.
• Banking Preferences: Lists the payment methods your escrow payers are required to use.

Note: All monetary transactions are handled outside of Autoagent. EscrowCloud simply displays the payment method details to your escrow payers.

Mortgage Registration File Details

Below the snapshot panel, you’ll find all of your Mortgage Registration files.
Note: Not all tax offices have a Mortgage Registration season in EscrowCloud, the section is still labeled as such for consistency.

Each file entry includes:

• Date and Time Received
  • A badge indicating whether the file is a Mortgage Registration file or Escrow Payment File (depends on what season you are in)
• The Escrow Payer Name (if you need to contact a payer, hover over the name to display their contact details and send a message)

• The Number of Items Submitted within the file
• The Total Amount which will be zero during a Mortgage Registration season.

Downloading a Mortgage Registration File

Locate the file you want to download. Click the blue “Options” button to the right of the file. Select Download Mortgage Registration File from the dropdown list.

The file will begin processing, and you’ll see a progress notification appear at the top of your screen.

Once the file is ready, a blue “Click to Download” button will appear.

Click the button to start the download. The downloaded file will appear dependent on the type of browser you are using. For example: Chrome users, it will appear under the arrow in the recent download history.

Once downloaded, you can:

• Save the file to your desktop, shared drive, or a specific folder, and then Upload the file into your tax software for processing.

Once the file has successfully downloaded, the text under the Mortgage Registration file will turn green and indicate the user who downloaded the file and the date it was downloaded.

Merging Multiple Files from Same Escrow Payer

At times, you may receive multiple Mortgage Registration files from the same escrow payer. 

Example:

When you click to download a file, a pop-up box will appear indicating that multiple mortgage registration files have been found for that escrow payer. You will then have two options:

1. Merge and Download – Selecting this option will combine the multiple files into a single download, allowing you to upload just one file into your software.
2. Download without Merging – Choosing this option will download only the selected file, allowing you to upload each file into your software individually.

This feature helps streamline your workflow by letting you combine multiple files when needed, or maintain separate files if preferred.